WEBVTT

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Greetings! In this video, I will tell you about three different examples of classified documents, and
environments where you might face the need to process these documents. 

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The first example is about cloud services, which have become more common in recent years.

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In this case, you have a document which you have labelled as "internal use"

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and you need to process the document in cloud services.

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Open the attachment of the Guide to confidentiality. Here you can find examples of different environments
and information security groups.

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You might think that "hey, maybe I could edit this document at home by using commercial cloud services".

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But when you go to take a look at the table, you can see that it is prohibited to process information
in commercial cloud services.

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If you go to the section about cloud services managed by the University, you can see that processing internal documents is allowed
(remember to check the additional info-box too!).

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You have to make sure that you are processing information in the right environment.

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The second example is about a regular computer.

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In this case, you need to store entrance exams (which you have classified as confidential documents) on your computer.

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You might think that "jeez, it would be easy to edit and process these on my own computer".

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But when you take a look at the table, you can see that it is prohibited to process such documents on your own computer.

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University's joint use computers, laptops and personal computers are, however, allowed environments.

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Remember to also check the additional info-box.

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The third example is about regular paper documents. These are less frequent than in the past, but still common.

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For example, you might have health information in a document, which you have categorized as a secret document.

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In this case, you need to store paper documents in a safe location.

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You need to take a look at the table again, and you can see that secret documents need to be stored in a safe

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whether it is an open office cubicle or an access controlled space.

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You might wonder what "access controlled" means, and this information you can find from the additional information -box.

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These three examples showed you different cases and environments where you might need to process confidential information.

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The table helps you a lot. Keep in mind, that these are just examples and cannot necessarily be applied to your document or case.

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Each case must be reviewed separately.